Can I change my booth location?
Yes. You can change your booth assignment. Please email firstname.lastname@example.org and we will be happy to review the current floorplan and make a change if possible.
What are the exhibit hall hours?
Do I need to be in my booth during the opening reception and during breakfast, lunch, and breaks?
Yes. Exhibitors should plan to arrive 30 minutes prior to the scheduled opening times (listed above). You will be given the opportunity to eat breakfast and lunch prior to the hall being officially open.
Does my booth include a meeting registration?
Yes. Each exhibitor receives one (1) complimentary meeting registration per 8’ x 10’ sized booth. After payment is received, you will be provided with a registration code to redeem the complimentary registration.
Who is AOPO’s decorator?
SourceOne Events is AOPO’s official decorator. Additional information will be included in the exhibitor kit available in early March.
What does my booth fee include?
One complimentary registration per 8’ x 10’ booth, one 6’ skirted table, two chairs and a trashcan. You will also have access to education sessions, the Grand Opening Reception, meal functions and admission to the Wednesday evening special event.
How do I order furniture and other items for my booth?
SourceOne Events will provide an exhibitor kit for resources in early March. You will be able to order furniture and any other items you may need to furnish your booth.
How do I order electricity for my booth?
The exhibitor manual will have information pertaining to ordering electrical for your booth.
How do I order audio-visual equipment for my booth?
You can order audio-visual equipment through the hotel’s in-house audio-visual provider, Encore Productions.
Senior Sales Manager
The JW Marriott Orlando Grande Lakes
4040 Central Florida Parkway, Orlando, FL 32837
How can I provide feedback to AOPO regarding my exhibiting experience?
An exhibitor survey will be emailed to you post-conference.
Are exhibitors allowed to serve food or beverages in their booth?
Yes. You are permitted to order food and beverages for your booth from the hotel catering department. Please contact Angelica Guertin, Senior Event Manager, email@example.com, for the catering menu and pricing. Let us know what you’ve ordered so we can promote this information to attendees, firstname.lastname@example.org.
Please note, due to liability, legal restrictions, and licensing, JW Marriott Orlando Grande Lakes does not allow outside food or beverage of any kind to be brought into the hotel by the customer, guest, or exhibitor. Small items such as mints or candy can be used as booth giveaways.
Are exhibitors allowed to offer raffles, games, or giveaways in their booth?
Yes. Exhibitors must submit written plans for any contests, demonstrations, giveaways, etc., to email@example.com by June 1, 2023. Distribution of advertising and souvenirs must be confined to the Exhibitor’s booth unless otherwise approved in advance.
If you plan to offer a raffle, game, or giveaway, please inform us so we can highlight this opportunity on the exhibitor page on the AOPO website. Email us at firstname.lastname@example.org.
Who do we contact if we are using an EAC?
If you are using an Exhibitor Appointed Contractor (EAC), you will need to complete the EAC form in the exhibitor kit and send SourceOne the Certificate of Insurance (COI).
Who do we contact if we need additional time for set-up?
SourceOne Exhibits may be able to grant additional time to set-up your booth.
When will booth sales open for the 2024 annual meeting?